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ESI Registration

ESI (Employee State Insurance) Registration

ESI (Employees' State Insurance) Registration is a mandatory compliance for companies employing 10 or more workers earning wages up to ₹21,000 per month. It provides medical, sickness, maternity, and disability benefits to employees and their dependents. Under the ESI scheme managed by ESIC, employers and employees both contribute a small percentage of wages to create a social security net.

At Laams Tax Consultancy in Chennai, we offer end-to-end support for ESI registration in Chennai, Tamil Nadu, and across India. From documentation and filing to getting your ESI code and managing compliance timelines, we ensure your organization meets all statutory obligations efficiently.

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Required Document

Registration Procedure

Benefits

Common Mistakes

Why Choose Us

Documents Required for ESI Registration in Chennai

Company PAN & Incorporation Certificate

Required to establish the legal identity, ownership, and structure of your business entity. These documents help register the employer under the ESI Act with the correct company credentials.

GST Registration Certificate

Used to validate the existence and GST registration of your business along with its operating address. It ensures that your company is officially recognized for taxation and statutory compliance.

Address Proof (Utility Bill or Rent Agreement)

Verifies the physical business premises where employees are deployed or working from. Accepted documents include electricity bills, water bills, or a legally valid rental agreement.

Employee Details (Aadhaar, PAN, Salary, DOJ)

Needed to enroll eligible employees under the ESI scheme for health and insurance benefits. Laams helps collect and organize employee data such as joining date, wages, and identification proof.

Bank Account Details of the Company

Essential for linking employer contribution payments, online challans, and refunds. Bank statement or a cancelled cheque is required to complete ESI portal integration.

ESI Registration Process in Chennai

Step 1: Business Eligibility Check

Laams begins by evaluating your business’s employee count and wage structure to determine eligibility under the Employees’ State Insurance (ESI) scheme. Typically, ESI applies to establishments with 10 or more employees earning a monthly wage of ₹21,000 or less.

Step 2: Document Gathering & Verification

We collect and verify all necessary documents, including:

  • Employee details (name, salary, date of joining, etc.)
  • PAN and address proof of the business
  • Registration certificates (GST, Shops & Establishment , etc.)
  • Bank account details and digital signature (if required)

Step 3: Online Application on ESIC Portal

Our team files your ESI application on the official ESIC portal, ensuring all data is accurate and aligned with regulatory norms to avoid rejection or delay.

Step 4: Generation of ESI Code

Once the application is approved, your business is assigned a 17-digit unique ESI Registration Number, enabling you to provide social security benefits to employees.

Step 5: Ongoing ESI Compliance Support

Laams offers continuous support with

  • Adding/removing employees in the ESIC portal
  • Filing monthly ESI returns (ESI Return Filing)
  • Generating and paying ESI challans
We help ensure your organization remains compliant with ESI norms at all times.

Common Mistakes to Avoid During ESI Registration

1. Delaying Registration After Employee Threshold

Not registering within 15 days of crossing 10 employees can lead to penalties.

2. Incorrect Employee Salary Entry

Misreporting wages can impact benefit eligibility and compliance.

3. Omitting Part-Time or Temporary Staff

All eligible staff, including contract workers, must be included.

4. Failure to Link Bank Details

Unlinked accounts delay contribution payments and ESI code activation.

5. Incomplete Employee KYC Documents

Missing Aadhaar or PAN may block employee benefit access.

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Who Can Register Under ESI?

• Mandatory for firms with 10 or more workers (threshold varies by state).

• Applicable to low- and mid-income salaried staff.

• Manufacturing & Service Establishments.

• If salary and staff strength meet the criteria in Startups (Startup India Registration) .

• Where labor is hired through third-party vendors.

Tax Benefits of ESI Registration in Chennai

Avoids Government Penalties: Timely registration helps avoid interest, fines, and legal action.

Boosts Employee Retention: Health and maternity benefits build loyalty and reduce attrition.

Payroll Deductions Are Tax-Compliant: ESI contributions are allowed business expenses under IT rules.

Qualifies for Labour Welfare Compliance: Essential for Insurance Company licenses, inspections, and industry certifications.

Improves Corporate Social Responsibility (CSR): Shows commitment to employee welfare and compliance.

Why Choose Laams Tax Consultancy?

End-to-End Service Support

From eligibility checks to documentation and code allotment—we handle it all.

Quick & Hassle-Free Filing

Say goodbye to delays or portal errors with our expert guidance.

Experienced Legal Advisors

Stay compliant with regular advisory on ESI filings and inspections.

Trusted by Startups Across Chennai

We’re a preferred ESI partner for HR-compliant businesses and Small and Medium Enterprises Small and Medium Enterprises.

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